San Antonio Water System

Getting Started

If you are new to Vendor Registration Service, please read through this help manual to familiarize yourself with Vendor Registration Service. This new service is part of our ongoing commitment to improve contracting opportunities.

Vendor Registration and Notification is a free service, providing vendors an opportunity to register online for access to SAWS solicitation and procurement documents.

The registration process only takes a few minutes and will allow access to:

• New contracting and procurement opportunities
• Plan holders lists for construction projects
• Plans and specifications for RFQ or RFP projects
• Your business profile in SAWS database

How this helps you:

• Receive automatic email notification of solicitations and procurement bids that match your contracting interests when an RFQ, RFP, IFB, etc., is posted on SAWS website, along with notifications of addendums and required pre-solicitation meetings. During the registration process, simply select your email preferences and the types of contracting opportunities you are interested in.
• Plan holders lists will be automatically compiled as interested firms download plan documents. Registered firms may view and print plan holders lists on a real-time basis.
• The program also will help track Small, Minority, Women or Veteran-owned Businesses (SMWVB) that are able to do work for SAWS by allowing certified firms to register as SMWVB in the system. When registering for the first time, SMWVB firms will be prompted to enter their status, certifying agency, certification number and expiration of certification. Information can be updated as needed.

For additional information on the Vendor Registration and Notification program, please email contracting@saws.org.

Browser Requirements

In order to use the Vendor Registration Service, you must have a Javascript and cookies enabled browser.

Our site is designed for use with versions of Internet Explorer 11 or Chrome v.71 or later. While other browsers may work that support frames and Javascript, using older browsers, non-compatible browsers or disabling browser features, may cause our site not to function properly or work at all. 

Registering

This section describes the information you will be asked to provide in order to register. Note: You will need to login to download the full contract solicitation and procurement bids.

Using the Vendor Registration Service

Logging In

To log in click here. By loggining in you will have full access to the following.

1. New contracting opportunities
2. Plan holders lists for construction projects
3. Plans and specifications for RFQ or RFP projects

If you forgot your password, click here.

If you are not active for a set period of time (usually 20 minutes), you will be automatically logged out. Automatic time out helps protect your personal information if you are called away from your computer.

To log in:

1. Enter your Username and Password that you created when registering.
   Note: Passwords are case sensitive.
2. Click the "Submit" button

Forgot Password

We cannot give your password over the phone for security reasons.  If you forget your password, you can click here.

If you do not remember the email address for registration, please email contracting@saws.org for assistance.

Update Account Profile

You can update your contact, business profile and email preferences at anytime. In order to update your account profile you must be logged in.

Change Email Address

You can change your email at any time. Your email address is required to use the Vendor Registration Service. All of your SAWS email communications go to the email address you provide.

To change your email address:

1. In the menu bar, click Change email.
2. Your current email address will be displayed.
3. In the New email address field type in your email.
4. Next, retype your new email in the Confirm email Address field to verify it.
5. When you are finished, click Save Changes.

Change Password

You can change your password at any time. If you change password, the new information is effective immediately. Use your new password the next time you sign in to the Vendor Registration Service.

To change your password:

1. In the menu bar, click Change My Password.
2. In the New Password field type in your new password.
   Note: Passwords are case sensitive and must be between 8 to 16 characters in length.
3. Next, retype your new password in the Confirm New Password field to verify it.
4. When you are finished, click Save Changes. You should see a confirmation message stating that your password has been changed. 

Downloading Documents

Some documents associated with contract solicitations and procurement bids will require that you be logged in to download them.

• Plans, specifications, and Engineering Reports
  Construction companies that have downloaded SAWS project plans or specifications, and are interested in placing a bid for a SAWS construction project will appear on the Plan Holder's List for that contract solicitation. The Plan Holders List provides prime contractors with construction company contacts. Sub-contractors and suppliers also use this list to solicit their services or products to prime contractors.
• RFQ or RFP proposals
  Companies that have downloaded SAWS solicitations for a specified project will be added to the Interested Firms List. Sub-consultants also use this listing to contact potential prime consultants for sub-contracting opportunities on specific projects.
• Full Invitation to Bid
  Companies that have downloaded a full invitation to bid will be added to the Interested Firms List.

Click here to login.

Email Notifications

You must subscribe to a solicitation or procurement bid category in order to receive email notifications. Once you are registered you need to login to download the full specifications. Click here to login.

Logging Out

For your protection, you should always logout of the site when you are done using the Vendor Registration Service or visiting SAWS or Contracting Solicitations page.

To log out of the Vendor Registration Service, click the menu link labeled "Logout".

If you are not active for a set period of time (usually 20 minutes), you will be automatically logged out. Automatic time out helps protect your personal information if you are called away from your computer. If you are logged out of the system you will not be able to download full solicitation specifications.

To end your session and log out:

1. The logout option can be found on the side navigation of the site.
2. After clicking the button , you will be asked to confirm your logout.
3. Once confirmed, you will be redirected to the Login screen.